CCM: Prep

CCM: Prep

Payments & Policies

Payments

Families have the following payment options:

  1. Pay in full all tuition and fees for the school year at the time of registration. Full payment can be made via check (made payable to UC), credit card (Visa, Master Card, American Express or Discover), cash or money order (if registering in person).
  2. Payment plan with recurring billing (automatic payments). Select "Pay Later" under the Payment Options drop-down and complete the monthly recurring billing agreement and send a voided check (check should be physically mailed or faxed to the office). Please do not email checking information as it could pose a security risk to your checking account).

Please note: payment plans must be via checking account due to constraints of the registration system. The exception to this rule is as follows: while we must have a checking account on file in order for you to be on a payment plan, if you wish to make a payment via credit card, it must be done prior to the due date. We then follow this process:

  1. On the due date, we will verify each account to see if the monthly payment has already been made.
  2. If the monthly payment was made, we will take no further action, other than to consider the account in good standing.
  3. If there is a payment due on the due date, we will process that amount via ACH from your checking account on file.

Payment Plan Details and Options

  1. There is a $30 fee to process a payment plan.
  2. Payments will be processed in the Preparatory Office on the business day that the payment is due.  Sunday due dates will be withdrawn the following business day.
  3. If the check comes back with insufficient funds, a $30 fee will be added to your invoice. You will then have 15 days to provide payment. If payment is not resolved within 30 days, the payment plan will be cancelled and the invoice balance will be due.
  4. All payment plans have a due date choice of first of the month (~5th) or the middle of the month (~15th). You can make your selection on the payment plan agreement form.
  5. Emails will be sent to all payment plan customers at least 5 days before ACH withdrawal in case anyone wishes to pay by credit card before the scheduled due date. Make sure you add ccmprep@uc.edu to your contacts list so you don’t miss our emails.
  6. Families may choose between two types of payment plans: monthly billing or the 2-pay plan. You can make your selection on the payment plan agreement form.
    1. Monthly payment plans run September (deposit) to February (final payment). To maximize the number of payments in your payment plan, the sooner we receive the agreement, the better.
    2. 2-pay plans are split into the registration deposit (half the invoice amount) and the invoice balance in January. 2-pay plans benefit through earlier registration with a larger gap between payments.

Policies

Withdrawals & Refunds

  • There are no refunds for classes, ensembles, shared or group lessons except in exceptional situations and when approved by the Assistant Dean. Registration, application and audition fees are non-refundable. A student who withdraws due to illness or injury must submit a written statement from a physician to be eligible for a refund if approved.
  • Private lessons for new students may be terminated for any reason before the completion of the third lesson. After the third lesson, there are no refunds except in exceptional situations and when approved by the Assistant Dean.
  • Communicating intent to withdraw only to faculty or staff members, or simply not attending classes or lessons, will not be construed as withdrawal nor invalidate the student’s obligation to pay for all registered lessons.
  • Refunds cannot be processed until the withdrawal process has been completed. To withdraw from any program, the teacher must be notified of the intent to withdraw and a withdrawal request must be made in writing and approved by the Assistant Dean.
  • Withdrawals and approved refunds are calculated from the date the withdrawal form is received.

To begin the withdrawal process, download a fillable PDF of required information. Return the completed form to ccmprep@uc.edu and please make sure to include as much relevant detail as possible (especially last class attendance and/or number of private lessons completed).

Late fees

A $20 late fee is applied to the student’s account one month after payment is due unless arrangements have been made by contacting the CCM Preparatory office at 513-556-2595 or e-mailing ccmprep@uc.edu.  Students who have outstanding bills may not be eligible to participate in recitals and performances and may be blocked from future registrations. Discounts will be removed if a payment is not received within 60 days of its due date.

Unpaid bills

Per UC policy, any bill more than 120 days overdue must be turned over to the university collections agency. To avoid this problem, please contact the CCM Preparatory office at 513-556-2595 or e-mail ccmprep@uc.edu to arrange alternative payment options.

Waiver

All families participating in lessons and classes through CCM Preparatory and Community Engagement must have a signed waiver on fiile. This waiver may be agreed to through the online registration process. Alternately, in certain circumstances, we have a PDF version of the waiver that can be completed either electronically or printed and then faxed or scanned to us.

2019-2020 Waiver

The minor student(s) and/or myself included in this registration has/have my permission to participate in classes and/or lessons, including one-on-one private instruction, whether on or off campus at satellite locations or instructors' homes and teaching studios, at the University of Cincinnati College-Conservatory of Music Preparatory and Community Engagement. I understand there are risks and that I/my child/ward participates in this program at my/his/her/ their own risk, and that the University of Cincinnati will not be responsible for medical expenses incurred as a result of my/my child’s/ward’s participation. I understand and accept the policies of CCM Preparatory (available online at http://ccm.uc.edu/prep/registrationinfo.html) and accept responsibility for charges and fees incurred.

I allow CCM Preparatory to use photos, video and recordings made at CCM or at CCM Preparatory functions involving the individuals hereby enrolled unless I withdraw this consent in writing to the Assistant Dean.

Withdrawals and Refunds

I understand:

  • there are no refunds for classes, ensembles, shared or group lessons except in exceptional situations and when approved by the Assistant Dean. Registration, application and audition fees are non-refundable. A student who withdraws due to illness or injury must submit a written statement from a physician to be eligible for a refund if approved.
  • Private lessons for new students may be terminated for any reason before the completion of the third lesson. After the third lesson, there are no refunds except in exceptional situations and when approved by the Assistant Dean.
  • Communicating intent to withdraw only to faculty or staff members, or simply not attending classes or lessons, will not be construed as withdrawal nor invalidate the student’s obligation to pay for all registered lessons.
  • Refunds cannot be processed until the withdrawal process has been completed. To withdraw from any program, the teacher must be notified of the intent to withdraw and a withdrawal request must be made in writing and approved by the Assistant Dean.
  • Withdrawals and approved refunds are calculated from the date the withdrawal form is received.

A $20 late fee is applied to the student’s account one month after payment is due unless arrangements have been made by contacting the CCM Preparatory office at 513-556-2595 or emailing ccmprep@uc.edu.  Students who have outstanding bills may not be eligible to participate in recitals and performances and may be blocked from future registrations. Discounts will be removed if a payment is not received within 60 days of its due date.

Per UC policy, any bill more than 120 days overdue must be turned over to the university collections agency or certified to the Ohio Attorney General.  The Ohio Attorney General and/or their collection agencies will assess collection fees and interest to the account holder.  The Ohio Attorney General may assign the account to a third-party collection agency or special counsel and additional collection costs will be added.  The Ohio Attorney General and UC together may compromise any debt so assigned.