Rehearsal and Performance Guidelines

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Building Policy

CCM Building Hours of Operation

Mary Emery Hall & Corbett Center

Open: 6 a.m.
Lock and Close: 12 Midnight

Dieterle Vocal Arts Center

Open: 6 a.m.
Lock: 7 p.m.
Close: 12 Midnight

Memorial Hall

Open: 6 a.m.
Close: 12 Midnight

Locked 24 hours/day; CCM faculty, staff and student key card access only

Closing hours will be strictly enforced during the COVID-19 response. Anyone found in CCM's buildings after hours will be subject to disciplinary action including having village access revoked.

All CCM buildings require key card access when locked. Certain doors are locked 24 hours a day and require card access. All CCM buildings close at midnight; no students or members of the general public should be in the building after that time unless working under the direct supervision and in the presence of CCM faculty or staff.

Building hours are posted throughout CCM and are updated for holidays and breaks. Card access is required for entry after the building’s posted hours. Students should not be in the buildings after building “locked” times. Memorial Hall is a secured building requiring key card access 24/7.

Access and Security

Keep Doors Locked

CCM sits in the middle of an urban setting and unfortunately can be an easy target for thieves. Because of our location on the campus and because we invite the outside public in for our performances, we have many non-CCM visitors around. Also because of the remote location of many of your offices and libraries, it can be easy for someone to snatch and grab something very quickly. If you need to leave your office, even briefly, lock your door behind you. If you are in Memorial Hall or DVAC, which lock early, do not leave your belongings lying around. Unfortunately, thieves can be CCM students. With the exception of CC1630 and CC1340, all rehearsal rooms are to be locked at the end of the scheduled use. Never prop doors open, especially exterior doors and doors into the performing venues. If you see a door propped open that shouldn’t be, please close them. Be conscious of strangers in the buildings. Call UC Security (6-1111 or 911) immediately if you see someone or something suspicious.

Personal Belongings

We strongly recommend that you refrain from keeping personal belongings, particularly those of value, in any CCM offices. In case of theft, personal belongings are not covered by UC insurance. If you experience a theft of possessions, report it immediately to the UC Police by calling security at 556-1111, then follow up by reporting the theft to Senior Director Ray Dobson (ex. 6-9460).

Performance Hall Access

Performers should always access performance halls using the backstage entrance for both rehearsals and performances. Entrances from the lobby should only be used for public performances and master classes.

Keys and Access

How To Get A Key

Students may obtain keys when an email request from their supervisor or an authorized CCM faculty or staff member is sent to Ray Dobson at CCMKeys@uc.edu.

  • Requests will require the key holders name and M#. A key cannot be ordered without an M#.
  • Please enter the keycode if you know it if not then the building and room number will be needed.
  • Please plan ahead and send requests as soon as possible.
  • Expect at least 4 to 5 day processing time.
  • For Students: There will be an $80 key deposit deposit fee debited from the associated catalyst account and will be returned once all keys are returned. The keys should be returned at the end of the assignment or graduation, and a credit will be issued upon receipt of the keys. If the assigned keys are not returned, the students will not receive their deposit back.
  • Pick ups will be done in Performance Management as in the past during normal posted key hours. The office is in CC3820 (ex. 6-9460).

Lost/Missing/Stolen Keys

When keys are lost/missing or stolen, the key-holder should immediately report the incident to his professor and the CCM Performance Management office. Once the incident is reported to the Performance Management office, the key-holder should be prepared to pay replacement cost for the key/keys via their catalyst account. The student is then given replacement keys. If the key is not in stock, the student will be informed when to return to retrieve the keys.

Food and Drink

Food and drinks are not permitted in classrooms, practice rooms, backstage, on stage, or in the house of any CCM venue. Food and drinks are not permitted on or around pianos.

Receptions

All pre- or post-concert receptions, anywhere in the facility, MUST be arranged through the Scheduling Office no later than two weeks prior to the event. Reception space is limited and subject to availability at the discretion of the scheduling manager.

CCM’s events must follow UC’s alcohol policy.

Due to COVID-19, all pre and post-concert receptions, anywhere in the facility, ARE NOT PERMITTED. If you have any questions concerning this change, please check with the Scheduling Office.

Signage

Do not tape signs or announcements to walls, windows, doors, floors or ceilings anywhere in the CCM facilities. Signage may only be placed on approved boards. The use of music stands as temporary sign holders is allowed -- however, these stands must be collected and returned to the proper location after the event. There are a variety of easels and sign holders that can be borrowed and returned to the Performance Management Office on an availability basis. Improperly placed signs will be removed and discarded.

COVID-19 Signage

Due to the pandemic, UC approved signage has been put up around CCM’s building to assist everyone. Please do not deface or take them down. These signs are University property and will be treated as such.

Taping Floors

Do not use masking tape to mark ensemble setups on any of the stage floors or rehearsal rooms. If necessary, use black plastic tape (electrician’s tape) or spike tape that can be removed easily. NEVER use masking tape!

All tape must be removed immediately after the event.

Practice Rooms

Memorial Hall practice rooms are available to CCM students ONLY. Use of practice rooms for personal teaching is prohibited. All personal private teaching at CCM must be registered through the Prep Department.

Practice rooms will be assigned by instrument and by studio. Each room will be dedicated to a specific group of students, which will facilitate efficient contact tracing if necessary.

Neither food nor drinks are allowed in the practice rooms.

Do not place anything on top of or in the pianos. CCM made a multi-million dollar investment in some of the finest pianos available. Please respect these instruments. Do not move a piano or its bench. If there is an issue with a piano, please notify the piano technicians.

Do not cover the windows of the practice rooms. This is a violation of the fire code and is for your personal safety. Should there be an emergency, first responders must be able to see whether rooms are occupied. This policy is also in place for the convenience of students attempting to determine if a practice room is actually in use. For your safety, always lock the door with the thumb latch when you are in the room.

These rooms are available on a first-come/first-served basis and cannot be reserved in advance. Some of these rooms are designated as piano practice rooms and are only available for piano students with keys.

Practice rooms are not to be left unoccupied for longer than 15 minutes. Any practice room left unoccupied for longer than 15 minutes can be used by another student. Practice rooms cannot be “held” with your instrument while you go to class. You risk having personal items disappear if you leave them in a practice room, and it is discourteous behavior toward your fellow students. After you have finished practicing, please close the windows, pull the shades, and turn off the lights. The CCM administration is well aware that open practice rooms can be hard to find at certain peak hours. This is why it is important for everyone to adhere to these protocols for room use. If you can see into practice rooms, and if you limit your breaks to periods of no more than 15 minutes, everyone will benefit. Thank you for your application of these procedures.

Lockers

How to Obtain and Register a Locker

Must be done in sequential order!

  1. Find an empty locker without a lock on it.
  2. Put your lock on it. Make note of the locker number and location.
  3. Register your locker at signupgenius.com on your mobile device or computer.
    1. Go to www.signupgenius.com.
    2. Click “Magnifying glass” icon on the top right of the page and search for CCMOperations@ucmail.uc.edu
    3. Click on the signup list corresponding to the area of CCM village where your locker is.
    4. Register your information under your locker number.
    5. Save the confirmation email, as this will allow you to cancel or change if needed.

Please note that if you look for an available locker on SignUpGenius first before you place your lock on the locker, this is done incorrectly.

To keep your locker from a previous year, you must re-register it online. Lockers from the previous year which have not been renewed and unregistered lockers will have their locks cut.

Email CCMOperations@ucmail.uc.edu if you have any questions.

Work Orders

UC Work Control’s phone: 513-558-2500 – M-F 7am-4pm, after hours for emergencies call 513-556-1111 UC Dispatch, ask for Emergency Maintenance and give them the nature of the emergency – ELEVATORS NOT WORKING should always be reported immediately.

Repairs and Maintenance

For maintenance needs in your office, studio or rehearsal rooms, call Work Control to schedule a time when you are available to meet the maintenance staff. Because you are the “occupants” of these rooms you will often notice the problems before anyone else, and you can give a first-hand report that will help Work Control understand the problem. Always leave an e-mail or voice mail (e-mail is preferred) for Ray Dobson at 513-556-9460 letting him know about the problem and that you called it in. This will allow him to do any follow-up. If you haven’t seen the problem fixed within a reasonable amount of time, usually about a week, let Ray Dobson know. For maintenance needs in all other spaces, place a work order as described below and call Ray Dobson and report the problem.

Electronic Work Order
How To Put In An Electronic Work Order for facility and housekeeping requests.

When you need to put in a work order for your office or area there is an online system that you are asked to use. These can be for burnt out lights, heating or air conditioning problems, broken doors, etc. Once the request goes in you will receive an e-mail back confirming the request. We ask that you forward a copy of the confirmation to Ray Dobson so that we can keep track of building issues. IF YOU NOTICE AN EMERGENCY SUCH AS FLOODING OR AN ELEVATOR NOT WORKING CALL IN THE ORDER ASAP AT 513-558-2500.

Easy Log On Instructions
  1. Go to the UC Work Order Website.
  2. This will bring you to a page where you can input your central login information
  3. After logging in you will have a document to fill out for the request
  4. To save this address you can do a few things:
    1. Once at the web page listed above you can select your “favorites/bookmarks’ menu and select add to favorites.
    2. If you are using Firefox for web browsing you can highlight the link above once you have accessed the page and left click and drag the text to your desktop and shortcut will be created which will access this page directly.
    3. If you are using Internet Explorer you can left click and drag the icon on the right hand side of the address bar text to your desktop. This will also add a shortcut to the desktop for quicker access.

Please follow through with Ray Dobson if the problem has not been resolved within a week’s time. This would also include major Housekeeping or Building Maintenance issues.


CCM Recording Production

The Recording Production Department will provide audio recording and archival services for certain performances that take place within CCM. Prior to each academic semester, a Recording Production Schedule will be distributed via email. This schedule will primarily include the mainstage performances of the CCM ensembles and faculty artist series that take place in Corbett Auditorium, Werner Recital Hall, Patricia Corbett Theater, Cohen Family Studio Theater, and Watson Recital Hall.

A Recording Production Request may be submitted for performances not listed on the schedule. These requests MUST be submitted by a CCM ensemble director or faculty member, at least one month prior to the performance.

Recordings will be posted to the CCM Recordings Archives on OhioLINK’s Digital Resource Commons, where the audio files can be downloaded. The CCM Recording Production Policy will be distributed via email, which will establish the guidelines and procedures for the Recording Production Schedule, the Recording Production Request process, the CCM Recordings Archives, etc.

If an ensemble or individual performer wishes to video record a performance, the CCM Performance Management Office must be notified in writing, and have the document signed by the Faculty member responsible for the performance. Certain safety protocols must be followed and will be determined by Performance Management.


Scheduling

Many different groups from within the college, the University at large, and the greater Cincinnati community use rooms and performance spaces in the CCM Village. The Scheduling Office is responsible for scheduling all spaces with the exception of offices and faculty studios. When you need to use a room, you must contact the Scheduling Office to reserve the rooms and spaces you need prior to use. Extensions of existing scheduled events such as sectionals, warm-up or holding rooms, dressing rooms, etc. must be specifically scheduled. They are not automatically scheduled with the main event and are only available if the academic schedule permits. Anyone found using a room or space that has not been properly scheduled will be removed immediately by operations staff. Always restore the room to its “default” after use—rack chairs and stands or move desks back to their standard configuration.

When you contact the Scheduling Office, please have your UC email and M# ready. First tell what date you are looking to book, what type of activity you are planning (rehearsal, meeting, recording, etc.), then specify which space(s) you prefer to use. If you need to use piano, harpsichord, or any special equipment such as stereos, or computer teaching stations, please indicate this when you request your room. The Scheduling Office staff will always take your preferences into consideration, but room assignments are always subject to availability and appropriateness for the activity you are planning. The Scheduling Office Graduate Assistants can help with most room requests, but the Scheduling Manager must approve all requests for supported spaces or recurring event requests. Supported theater spaces are: Corbett Auditorium, Patricia Corbett Theater, Werner Recital Hall, Cohen Family Studio Theater, and the Baur Room. All receptions must be approved by the Scheduling Manager regardless of the building location.

In order to facilitate contract tracing, it is the responsibility of the room reservist to keep a record of the names of the ALL people sharing that reservation.

Rehearsal Scheduling

Chamber Music Rehearsals

Two chamber music rehearsal rooms (MEM 250 and 454) are available in Memorial Hall for student chamber groups. They are equipped with grand pianos. You can schedule these rooms through the Scheduling Office during regular office hours. NOTE: STUDENTS SHOULD PROVIDE THEIR OWN MUSIC STANDS FOR REHEARSALS IN CHAMBER MUSIC ROOMS.

Large Ensemble and Percussion Rehearsals

The large ensemble rehearsal rooms in Corbett Center (rooms 1340, 1402 and 1630) are available for large groups and groups requiring large amounts of percussion equipment. The choral rehearsal room (DVAC 100) is available for choral group rehearsals. Due to increased use by regularly scheduled classes and ensembles, availability of these rooms is very limited. All of these are locked rooms. To use them, you must work with a faculty member or graduate teaching assistant who can unlock the room at the appointed time and secure it after the rehearsal. For the security of our people and equipment, it is imperative that these rooms be secured after each use.

Opera/Musical Theater/Acting Rehearsals

The drama classrooms (rooms 4735 & 4755) near the TAPAA divisional office are available for student theatrical rehearsals. TAPAA students should receive approval from their faculty prior to requesting a space. Out of consideration for others who use these rooms, please clear the rooms of all rehearsal props and costumes after each use. The larger TAPAA rehearsal rooms on the 3000 level are available only for projects sponsored by TAPAA departments and under the direct supervision of faculty, stage managers or graduate directing assistants.

Recordings

To record for a competition or audition, you may schedule Watson Hall, the Master Classroom (MEH 3250), the chamber music rooms, or if you have a key, any of the large ensemble rooms. Students may reserve a maximum of two hours recording time per week; reservations can be made within two weeks before the desired recording time. Please plan rehearsals well before competition deadlines, as availability of these spaces is limited, and certain other activities are given priority. Also, please use your time in these spaces wisely. Rehearse in a practice room prior to the scheduled recording time so that you can get an excellent recording in only one or two takes.

Current piano students can request recording time in Werner Hall.

Classroom and Conference Room Scheduling

CCM classrooms and conference rooms can be scheduled for appropriate activities led by a CCM faculty member or graduate teaching assistant. Always leave classrooms in the standard classroom configuration after use. All CCM classrooms and conference rooms must remain locked when not in use. All classrooms are equipped with smart equipment. Most have pianos. Any other educational equipment needs should be arranged through your academic division office.

Social distancing of six feet or more must be maintained whenever possible. Social distancing requirements may be expanded for select activities that cannot be completed while wearing a facial covering.

Private Teaching

Any CCM students who wish to take on students for private lessons should make arrangements to teach through the Preparatory Program. Their offices are located in CC 3860. Room assignments for private teaching will be made through the Prep Office. Private teaching is not allowed in UC facilities except through Collegiate and Preparatory programs. Unauthorized private teaching on state property is a violation of Ohio state law.

Please note: private teaching at CCM has been suspended until further notice due to COVID-19.

Equipment Scheduling

The Scheduling Office schedules the following types of equipment for performances and other activities:

  • pianos, harpsichords, fortepiano (and their tuning)
  • tables
  • chairs
  • music stands
  • portable stereo equipment

The Scheduling Office staff will be happy to answer questions related to these services or to direct you to the appropriate staff person to help you.


Stage Setup Information

For all CCM Productions and concerts, please complete a Stage Setup form and submit to the Scheduling Manager no later than two weeks prior to your event. New forms should be completed and turned in for every concert. One setup form provides the information for a performance and all of its corresponding rehearsals. Please fill out all information on the forms as fully as possible. Please note that a diagram of your stage setup is extremely useful and should be done for all events. If you have any requests that are not covered by the form or are not standard to the particular space, please contact the Scheduling Office as soon as possible. The information on the forms is used to ensure that the equipment requested is available and in working order, and that all keyboards to be used including pianos, organs and harpsichords, are tuned and ready for performance. A piano checklist form is not needed for student recitals; instead, please indicate keyboard needs on the equipment portion of the reservation form.

If there are any changes to your setup information after you submit the setup form, please provide the new information to the Scheduling Manager in writing as soon as possible. If the changes are substantial, the Scheduling Manager may ask you to resubmit the form with updated information.


Stage Equipment

Setups for performances must be completed no later than one half-hour before the performance. All stage equipment is to be struck immediately after every stage rehearsal and performance unless arrangements have been made through the Scheduling Office. Equipment is to be returned to its proper storage area.

Acoustic shells

The large “permanent” shell in Corbett Auditorium has two configurations. The normal smaller configuration is in place for most of the concert year. The shell will be expanded to its larger configuration if required for the larger choral and orchestral programs. To allow for more room for social distancing, the shell will be in large configuration until further notice. The schedule for changing the shell configuration was determined by the Scheduling Committee at the time of creating the Master Calendar. Because of the labor and time required to change the configuration, changes to this schedule will be made only in exceptional circumstances.

The downstage panels of the large shell pivot/swing open. They should always be in their fully opened position when moving equipment off and on stage in order to avoid hitting and damaging the shell walls. Take care to avoid scratching the shell finish -- repairs to this are costly. During actual rehearsal and performance, these panels must be fully closed in order to maximize the acoustic of the hall. There are doors on the down stage left and right side of the shell. Please make sure to keep all items clear of these doors at ALL times.

The small, movable acoustic shell is available for use for solo or chamber music performances. Use of these shells should be notated on the stage setup sheet and communicated to the scheduling manager. It is important when placing the portable shell that its placement does not obstruct the fire curtain. Special uses should be discussed with the operations manager. Nothing may ever be hung, draped or otherwise affixed to the surface of the shells. This includes both the portable and permanent shells.

Chairs

The Performance Management office will make every attempt to see that a sufficient number of chairs are available on the stages and in the rehearsal rooms for every scheduled event. However, Graduate Assistants may be required to move chairs from one location to another at times when multiple rehearsals are scheduled. At the end of a rehearsal, chairs MUST be returned to the stages unless other arrangements are made through the Scheduling office.

Due to COVID-19, only black plastic seats with black legs will be used on the performance venue stages. Chairs with shiny metal legs should be kept in rehearsal rooms. CCM cello chairs must be signed out with the Orchestral Grad Assistants.

Lecterns & Microphones

Arrangements to use a lectern or microphone on stage must be made through the Scheduling Office at the time setup information is provided. Corbett Auditorium, Patricia Corbett Auditorium, and Werner Recital Hall are equipped with a single mic for the purpose of PA amplification only. A trained sound person must be present at all times a mic is in use to monitor for feedback which can damage or destroy the sound system. Any audio equipment more than an announce mic must be requested 2 weeks prior to first rehearsal that equipment is needed.

Conducting Podiums

Conducting podiums are the responsibility of the individual ensembles. Podiums should remain either in the ensemble rehearsal rooms or backstage Corbett. If a podium is used in another hall or venue, it must be returned after each use to the designated backstage area or rehearsal room.

Lighting

Concert plot

A basic lighting plot has been designed for each of the main performance venues. Easy-to-read instructions, located backstage at each Stage Manager Panel, provide a description about the various light cues and information on how to operate the lights during a performance. There are different lighting looks on each stage. The concert plot cannot be altered in any way. DO NOT use “Work Lights” to provide additional lighting. If a problem with adequate coverage on the stage develops, see  Ray Dobson in the Performance Management Office.

Stand lights

The use of stand lights requires advance scheduling and coordination of at least 2 weeks prior to the first rehearsal in the hall. Additional stage hands and/or electricians may be required to install stand lights and may involve a cost. These arrangements must begin in the Scheduling Office. Orchestra pit needs for operas and musicals are coordinated through the production manager or stage manager of that production. Performance Management has stand lights which can be borrowed. If any equipment is not returned, either the department or the individual borrowing the equipment will be charged for all replacement costs.

Pianos, Organs, and Harpsichords

The selection and use of any keyboard instrument on stage must be coordinated through the Scheduling Office at the time setup information is provided. Please submit a list of which concerts and corresponding rehearsals will need piano, organ, or harpsichord at the beginning of each semester so that the piano technicians can plan ahead. Normally the same instrument(s) used for on-stage dress rehearsals will be used for performance. Tuning of the instruments will be arranged according to the information provided to the Scheduling Office. The use of special keyboard (i.e. prepared piano, piano lid removal, alternative temperaments other than equal temperament), two or more pianos, harpsichord, or fortepiano should be included on the setup form for that performance. Extreme care must be exercised when moving the instruments around onstage to ensure they are not damaged. Keep them well away from walls, doorjambs, risers, music stands, etc. If the piano or harpsichord has a cover, please replace it when you are finished. Never place anything on top of the instrument even if the cover is on it.

Do not remove the lid of any piano or harpsichord without prior permission from the piano technicians. Improper removal and/or storage of the lid may damage the lid or the instrument itself and ensemble groups will be responsible for any repairs required as a result. No lid will be removed without prior approval from the piano technicians.

Organ use should be arranged as soon as possible with the Scheduling Office (at the beginning of the semester preferred, with a minimum of one month) in order to arrange for tuning. Keys for organs must be arranged through the Performance Management Office prior to the Concert. Stage Managers do NOT have keys to any organ.

Risers

Riser use must be coordinated with the Graduate Assistant in charge of risers.

Storage

Risers are stored in the Riser Storage Cage in S1 – the 2000 level of Corbett Center. All clips and clamps are stored on a cart that lives with the risers. If needing the “pit plugs” see Ray Dobson as they are stored in a separate room, ADVANCE NOTICE of at least of at least 48 hours must be given to use the “plugs”. Risers and riser carts should never be left in the backstage area of a hall without first making arrangements with the Scheduling Office. All extra risers must also be stored in the designated S1 cage.

Ensemble GAs needing to use risers should meet with the Riser GA to review the schedule of usage, and for proper moving and proper storage methods.

Setup

It is the responsibility of the users of the risers to make sure that the risers are set-up in a safe and secure manner. DO NOT lean or set risers or platforms against the orchestra shell at any time. The shell can be easily scratched and is very hard to match touch up colors.

It is important when setting the risers that they do not obstruct the operation of the Fire Curtain or the Production Manager will require that they be moved.

IMPORTANT NOTE: ALL Orange (old) standing risers MUST be stored in S1 cage.

These are stored in another cage in S1 and their use must be coordinated with Ray Dobson.

Stands

Due to COVID-19, all students are to provide their own music stands for rehearsals, practice, and classroom use. Performance venues will have stands available for performances only. Work with the Scheduling office in advance of your rehearsal and/or performance to determine the location and availability of the stands you will need.

Stands may not be removed from the CCM buildings. Stands can be released for special purposes to faculty with prior authorization by the Scheduling office.


Use of Off-Stage Areas for Performance

Plans to place performers backstage, in the house or in any adjacent space must be included in the set-up sheet for the event. Use of house seating areas for ticketed performances must be approved in advance by the Director of Performance Services. Non-stage areas used for performance must be restored to the original arrangement, i.e. chairs replaced and music stands removed immediately following the performance. There is the possibility that between a dress rehearsal and performance that another concert might be scheduled. In that case you will need to strike the off-stage set-ups after each rehearsal. Please check with the Performance Management Office concerning these set-ups.

The use of the Atrium as a performance space is only available in special circumstances and must be approved through the scheduling office. Performances in the atrium are disruptive to house and box office operations and affect nearby performance venues, classes, and offices.


Student Recital Scheduling

Student recitals are scheduled one semester in advance. DMA lecture recitals may be scheduled the semester of the performance (at least 3 weeks in advance and after proposal is approved).

Sign-ups for scheduling meetings will be online; students will receive an email to your UC email address with instructions prior to this date. Priority for recital scheduling is given by degree (AD, DMA/PhD, MM, BM, Non-required). Most recitals are scheduled in Robert J. Werner Recital Hall, Watson Hall or the Master Classroom (MEH 3250). Special arrangements to use Patricia Corbett Theater or Cohen Family Studio Theater are made for recitals requiring larger setups, such as percussion, jazz, conducting and some composition recitals. Non-degree required recitals are not permitted during the spring semester.

CCM allows two hours of dress rehearsal time in the performance hall for each student recital. Rehearsals must take place within the regular operating hours for the performance space. For Recitals Scheduled in Patricia Corbett Theater or the Cohen Family Studio Theater, dress rehearsals will be limited to the day of the performance due to the set up requirements. Students will have access to the performance venue ½ hour prior to their performance time.

Hello, my name is Eric Louie. I am the scheduling manager here at CCM, and in this video, I guide you through the recital scheduling procedure.  

First, we’ll need to set up a meeting in order to look at recital slot availability, walk through the paperwork, and look at CCM’s major event calendar so that you and your other performers can avoid any conflicts with any ensembles, productions, guest artists, or other important events. Recitals are scheduled one semester in advance. During the initial scheduling phase, I schedule Fall and Summer recitals in early April and Spring recitals in late October or early November. I have an entire week of recital scheduling, with Artist Diploma students meeting with me to schedule on Monday, doctoral Tuesday, Master’s on Wednesday, Bachelor’s on Thursdays and overflow and second recitals on Friday. Keep an eye out for instructions in your UC email which will tell you how to sign up for an appointment.  

If you happen to miss this initial week of scheduling, don’t worry. Just email the scheduling office and we can set up an individual appointment with you to get your recital scheduled. Just beware that the longer you wait to schedule your recital, the fewer options there are for recital slots as they will fill up really quickly.

Please prepare for your appointment by discussing your availability with your teacher, chamber group, and collaborators. When we meet, we will discuss the availabilities of the recital venues and also look to see which major events are scheduled on or around that date. Once you select your recital slot, I will hold it for you for two weeks while you fill out the paperwork and get signatures from your teacher. If you need additional time to complete your paperwork, please email me. If I have not heard from you after two weeks, your hold will be removed, and other students will be able to sign up for that recital slot.  

The recital paperwork is now completely online. You can access the form online through this link.  

To fill out this form, you will need your M number, UC email address, your teacher’s UC email address, and the date, time, and venue of the recital slot that you signed up for at the appointment. Doctoral students giving a lecture will also need to provide an email for your lecture advisor and cognate recitals will need the academic dean’s signature. After you fill out the form, you can download a copy for your records. A copy will be automatically emailed to your teacher for them to digitally sign, and once signatures are complete, a finished copy will be sent to the scheduling office.  

Here is an example of what the form looks like. Be sure to complete each section fully. Please indicate any equipment needs, especially if you are using piano or harpsichord in your recital. Harpsichords in particular are moved around CCM all the time and tuned to different temperaments like A415, so you will need to request it in advance so we can be sure it is reserved and tuned to your needs for your recital and rehearsals. If you are a DMA student giving a lecture recital and you need the projector, please indicate that as well. Please note that the projector connects via HDMI or VGA cables, so if you have a Mac with a different connection, you’ll need to provide your own adaptor.  

If you need to make any changes to your equipment needs, just send an email to the scheduling office at least 2 weeks prior to your recital.

Let’s discuss some policies and a few important items. Only degree-required recitals are allowed in the spring semester. Non-required recitals can still be held off-campus in the spring, or on-campus in the fall or summer.  

If you are a DMA student giving your lecture recital, your topic must be approved by the committee before you schedule your recital. You will be asked to submit a copy of the topic approval letter when you submit your paperwork.  

All paperwork and fees for cancellation or rescheduling from prior semesters must be completely resolved before signing up for a new recital.

Standard recital slots are Monday through Friday at 5, 6:45, and 8:30 pm. The availability of these recital slots vary depending on the hall schedule. Sometimes classes or an event will make a recital slot unavailable. Weekend times are by faculty permission only. Summer recitals are held in 3250 and Watson only, at 5 or 6:45 pm.

If you would like to give your recital off-campus, please fill out the recital reservation form with your off-campus location. You do not need to meet with scheduling to fill out the form. You are responsible for setting everything up with the venue and covering any rental or tuning fees. If you have any questions about off-campus recitals, please let me know.

This is a list of the recital venues. Because availability is so limited, Patricia Corbett Theater and Cohen are only available for percussion recitals, composition, conducting, and recitals with setups too big for a different stage.  

To set up rehearsals, please contact the scheduling office at 513-556-9430. You are allowed 2 hours of dress rehearsal in the hall, and you can schedule up to 2 months in advance of your recital. You can have one 2 hour session, or split it into two 1 hour sessions. Please note, if your recital is scheduled for PCT or Cohen, you will only have access to the hall the day of your recital. Please contact the scheduling office and let us know what time you would like into the hall, and if you need the space locked or unlocked throughout your reservation.  

If you need to cancel or reschedule your recital, you must submit paperwork no less than 2 weeks prior to your recital date unless the cancellation is due to an emergency circumstance. An unexcused cancellation or rescheduling of your recital date will incur a $100 cancellation fee assessed to your catalyst account.  

Illness (including COVID related instances), injuries, family emergencies, snow days, and school cancellations are all excused from the fee under the cancellation policy. Depending on your specific circumstance, you may be asked for documentation before the cancellation fee is waived.

We will not waive cancellation fees if you are not prepared for the performance or for scheduling conflicts.  

There is a grace period that extends 3 weeks into Fall semester, and 2 weeks into spring. You can cancel or reschedule your recital without penalty if it is due to an ensemble assignment or faculty conflict. Please note that this grace period does not cover scheduling conflicts with your chamber group, auditions, conferences, or if you scheduled a vacation to Disney World.   

The full cancellation policy and all of the forms can be found on the CCM scheduling website.  

Finally, let’s discuss programs. The scheduling office will generate a program for your recital, even if it is off campus. We need your program content in a word document 2 weeks prior to your recital date so that we have time to generate your program, edit it, and have it printed. You will receive a reminder email with a template and formatting guidelines as your recital approaches. You can also find the template on the CCM scheduling website. After you send in your information, you will receive a proof; you can make any corrections needed, then a few days prior to your recital, pick up your program at the performance management office, and take it to your recital. Please note, we are no longer requiring you to submit a teacher-signed paper copy of your program.

Here is an example of what a finished program looks like.

That’s it! If you have any questions, please send an email. Thanks!

Recital Paperwork


CCM Student Recital Regulations and Policies

Performance Times

Standard On-Campus Performances

  • Mon-Fri: 5:00 pm, 6:45 pm and 8:30 pm (varies by venue availability)
  • Sat-Sun: 1:00 pm, 3:00 pm, 5:00 pm, and 7:00 pm (by special permission only)

Off-Campus

Teacher and Division head must approve and paperwork submitted. Only recitals not requiring a committee can apply for an off-campus recital, with the exception of organ recitals. The student is responsible for schedule coordination with the off-campus venue and any associated fees (i.e. rental or tuning fees).

Summer

(Watson and 3250 ONLY!)

  • Mon-Fri: 5:00 and 6:45 (some may be unavailable due to summer programs)
  • Required recitals need a 3 faculty committee procured by the student unless a pre-recital hearing occurs. Keyboard recitals only require a 2 faculty committee.
  • Non-required recitals only need a teacher signature

Spring Semester

Non-required recitals are not permitted on campus during spring semester. Non-required recitals can take place during the fall or summer, or off-campus in the spring.

Process To Obtain Recital Date (Required and Non-Required)

Annoucement

An announcement will be sent to students’ UC email about scheduling recitals for the following semester. Usually, Fall semester recital scheduling opens up in April, and Spring recital scheduling occurs in late October or early November.

Appointment Signup

Sign up for an appointment to meet with Scheduling manager.

Meet With Scheduling Manager

Meet with scheduling manager to schedule recital time.

Obtain Approval

Within two weeks of meeting with the Scheduling Manager obtain approval of date/time/place from all required parties (lecture requires both studio teacher and lecture advisors approval; Cognate requires College Office Approval)

Process After Recital Date Has Been Obtained

2 Months Before Recital

  • You may schedule dress rehearsals
  • 2 hours in a given hall broken in any way you wish (2 sessions of 1 hour, 1 session of 2 hours)
  • Cohen and PCT are only available the day of the recital for BOTH setup and rehearsals

2 Weeks Before Recital

  • You must CANCEL ON or BEFORE this time.
  • Performance Management will produce a program.
    • Send program information (email with Word document attachment) to CCMSched@ucmail.uc.edu
    • All program edits are due 24 hours after receiving a proof.

After Required Degree Recitals

A teacher-signed copy of your recital program and (for Senior Recitals) program notes are to be submitted to your divisional office.

Grades

All registered recitals (MM (opt.), DMA, AD) will receive a grade of P (pass), U (unsatisfactory), or IP (in progress). Contact the College Office for more details.

  • A student’s transcript must not have an IP for a recital by the time of graduation.
  • Recitals MUST occur in the semester in which they are registered. If you do have to cancel a recital for legitimate extenuating circumstances, please make sure to withdraw from that particular course number. Contact the College Office for more details.

Pre-Recital Hearings

2 Weeks Before Recital

Performance Studies students must present 3 hard copies of the intended program to the Adjudicators. This information must follow the template available in the Performance Management Office, 3820cc

If a student does not pass the hearing, inform the scheduling office as soon as possible. Arrangements will be made to reschedule both hearing and recital.

DMA Lecture recitals do not have a hearing process. The Thesis committee must approve the lecture-recital before it can be scheduled or performed. Following approval by the Thesis Committee, the division head assigns an adjudication committee of three faculty members.

Absence of a Hearing

The Division Head assigns an adjudication committee of three faculty members (Academic year ONLY). The omission of a hearing should be coordinated from the department chair to division head.

Venues/Equipment (On-Campus)

Patricia Corbett Theater

(376 capacity) Supported Venue

  • 1 Steinway D (9 ft), chairs, and stands (upon request)
  • Jazz, Percussion, and Conducting ONLY!

Cohen Family Studio Theater

(125 capacity) Supported Venue

  • 1 Steinway B (7ft) chairs, and stands (upon request)
  • Jazz, Percussion, and Conducting ONLY!

Robert J. Werner Recital Hall

(280 capacity) Supported Venue

  • 2 Steinway D (9 ft)
  • 1 Bösendorfer
  • 1 harpsichord (double manual)
  • 20 chairs/ 20 stands

Watson Hall

(143 capacity) Semi-supported Venue

  • 1 Steinway B (7 ft)
  • Smart equipment
  • Internet access
  • organ, harpsichord (single manual)
  • 5 chairs/5 stands

Mary Emery Hall 3250

(100 capacity) Unsupported Venue

  • 2 Steinway B (7ft)
  • Smart equipment
  • Internet access
  • 5 chairs/5 stands

Recital Length

Recital repertoire is to be approved by teacher.

  • Recitals must not exceed 75 minutes, including set-up, transitions and strike.
  • Masters, Senior, Junior and Non-required à approx. 50 minutes of Music, 60 min. with set-up, transitions and strike
  • AD and DMA à Approx. 60 minutes of Music, 70 min. with set-up, transitions and strike

Programs

Submit program information no less than 2 weeks prior to the recital.

  • “Intermission” may not be printed in programs.
  • Program notes and any other supplemental material is the student’s responsibility to print
  • The student is responsible for picking up the printed program from 3820cc during business hours.
  • CCM regulations prohibit posting/taping programs on doors, walls, windows, ceilings, or floors. Post on corkboards only!
  • Once your program has been produced/processed/archived, the Scheduling Office will post it in the display case in the main breezeway close to Memorial Hall.

Miscellaneous

Piano Needs

Technicians: 513-556-9565

  • Any “Lid removal” need has to be coordinated through Scheduling Manager.
  • Any “prepared piano” need has to be coordinated through Scheduling Manager.
  • Any harpsichord need for recitals AND rehearsals has to be coordinated through Scheduling Manager.

Organ Use

Organ use on campus requires an email of approval from Michael Unger to Miriam Gaines, who will then check out a key for a limited time of use.

Lecture Recitals

Watson and 3250 are equipped with VGA, HDMI, Ethernet, and 1/8th inch audio cables. All adapters and other presentation equipment must be provided by the person giving the recital.

Recitals

  • Encores are NOT allowed at student recitals.
  • Flowers are the responsibility of the sender.
  • Attire for recitals should be appropriate according to the standards of the student and Faculty.
  • Rescheduled/Cancelled Recitals will need approval of Faculty, Scheduling Manager and Division Head if the recital is cancelled less than two weeks prior to the original date. Any cancellation/reschedule that does not have a legitimate reason, as presented in the policy form will incur a fine. Rescheduling will not occur until the cancellation form is submitted and payment received.
  • If the student doesn’t perform a recital in the semester registered, Claudia Penn must be notified in Performance Studies Division Office, DVAC 331 in order to be given credit/a grade for the recital.

Recital Pianists

CCM neither provides nor pays recital pianists. This responsibility falls to the person(s) giving the recital, even though a graduate collaborative piano major may be the primary accompanist for the student.

Receptions (optional)

Please note: Receptions are not allowed until further notice due to COVID-19 restrictions.

  • Receptions can take place ONLY in: Werner green room, Watson lobby, or the 4000 level atrium above the Cohen Studio Theater. These spaces must be reserved through the scheduling office. It should not be assumed that these areas are available.
  • Students are responsible for set-up and cleanup of the area. The area should be cleaned afterward and nothing left behind.
  • Receptions cannot impede other events. This is especially important if there is a recital scheduled after yours. Performance Management reserves the right to evict receptions at their discretion

Recital Cancellation/Rescheduling Policy

Cancelling or rescheduling a recital after finalizing the recital time and date may occur only under certain circumstances. This includes both recitals performed in CCM Village and off-campus.

The Scheduling Manager (Eric Louie) will be responsible for enforcing the cancellation/rescheduling policy. Students may appeal by having their division head email the scheduling manager explaining the situation. The scheduling manager will forward this appeal to the Associate Dean of Academic Affairs (Dr. Stephanie Schlagel) for a final ruling.

Acceptable Circumstances

Acceptable circumstances include:

  • Injury or illness constituting an immediate emergency (A physician’s note is required stating that aforementioned injury/illness will prevent you from performing.)
  • Family emergency
  • “Act of God” (natural disasters, weather catastrophes preventing travel)
  • Broken instrument (A repairman’s note certifying the instrument to be unplayable will be required.)

The following are not acceptable reasons:

  • Repertoire is not ready for performance
  • Schedule conflicts; this includes conflicts with ensemble assignments, outside engagements. or unforeseen conflicts with a faculty member’s schedule
  • Problems with assisting artists/accompanists, including lack of preparation or late cancellation, with the exception of an acceptable circumstance above

Recital Cancellation Form

A recital cancellation form signed by the student, teacher and the division head must be submitted to the Scheduling Department in the Performance Management Office. Any cancelled/rescheduled recital that does not have a legitimate reason (listed above) with attached physician’s note (when applicable) will incur a non-refundable fine. The student may not reschedule the cancelled recital until the fully executed cancellation form is submitted and fine payment is made.

Trading dates with another student is only permitted with signed approval from the teacher and division head, and must be requested in writing through the Scheduling Department.

Failing to appear for a scheduled recital will also incur the cancellation fee and the student will be reported to their division head. Again, the student may not reschedule until payment is made.

Grace Period

There will be a 3 week grace period at the beginning of Fall semester, and a 2 week grace period at the beginning of Spring. During this time, students will be able to change recital dates only because of ensemble assignment, faculty conflict, or extenuating circumstance without incurring a fee. All other recital reservations shall remain in effect. All changes must be finalized by 4 p.m. on Friday at the end of the grace period.

Fee Waiver Request

All materials requesting a waiver of the fee (e.g. doctor’s note or a letter of appeal) are due 2 weeks after the originally scheduled recital date except during the final week of classes or in finals week, in which case they will be due directly on the originally scheduled recital date. After this due date, the cancellation fee will not be waived under any circumstances, and the student’s account will be assessed the non-refundable cancellation fee.


Programs

Deadlines

Submit all program information no later than two weeks before the concert date. Within 2-3 business days, we will notify you that a proof is ready. All corrections or changes must be turned in by 12:00 noon one week before the performance date. This allows time for printing and posting the program in advance of the performance.

Format

Presentation

Submit all programs to ccmsched@ucmail.uc.edu in typed form as an email attachment in Microsoft Word (no PDFs please).

Headings

Give the name of the ensemble at the top of your program, then list the names of your music director, conductor (if different), and any featured soloists or guest artists and their instrument/vocal part. Follow this with the day, date, place and time of the performance. If the program has a title, put the title at the very top of the program

Program Order

Submit programs in the order of the actual performance. Indicate the intermission, if any. Student recitals are not permitted to have an intermission.

Composers

Give full names of composers, including any special accent marks. Give birth and death dates for all composers. For living composers indicate the year of birth. In the case of obscure composers give as much information as possible. For spelling and dates refer to the New Grove Dictionary in the music library. Dates for compositions are welcome, especially for recent works, but are not required. (Note: For some Russian composers, the New Grove Dictionary uses a non-standard spelling. In those cases, use the more commonly used spelling.)

Title Content

List titles in standard format for the piece as defined in the New Grove Dictionary. Generic titles such as “Sonata” and “Concerto” should only include descriptive terminology such as “for Violin and Piano” when specifically indicated by the composer (not an editor).

Language

Write all generic titles in English. Keys, where applicable, should be listed in English. Give non-generic titles in the language of the composer; alternatively in a generally accepted language. In the case of languages that do not use the Roman alphabet, use an English translation. Always follow the standard rules for capitalization of the language being used. Do not simply copy the title from your edition of the music until you have confirmed appropriate language. Always include any accent marks.

Nicknames

Accepted and commonly used nicknames for specific works may be included in parentheses after the generic title:

  • Sonata in B-flat Major, Op. 106 (“Hammerklavier”) not “Hammerklavier” sonata
  • String Quartet in B Major, Op. 76, No. 4 (“Sunrise”) not “Sunrise” quarter

Catalog Numbers

Include Opus numbers, numbers within an Opus (Op. 56, No. 1) or other identifying commonly used catalog numbers (K., BWV, D.). Numbers such as Sonata No. 3 or Concerto No. 5 are not to be included unless specified in the title by the composer (not an editor). The abbreviations “Op.” and “No.” should be capitalized. In the case of songs, include the opus number (if there is one) for larger entities such as a song cycle, but individual songs need not include opus numbers. A group of songs by Brahms or Fauré, for example, need not list the different opus numbers for each song.

Key Designations

Indicate Major and Minor keys in English by the appropriate capital letter followed by “Major” or “Minor” capitalized.

Movements

List all movements by the appropriate tempo indication or the title in the language used by the composer.

Excerpted Works

When performing a single song or movement from a larger work, always specify the name of the larger work (e.g. Chaconne from Partitia in D Minor, BWV 1004; Habañera from Carmen.)

Transcriptions and Arrangements

The transcriber or arranger, if any, should generally be listed under the original composer. This may vary according to specific situations.

Soloists

Soloists for individual pieces should be given just below the title and list of movements for that piece, along with their instrument or voice part.

Personnel/Roster

Please provide your complete roster of musicians, including designations of principal players, when you originally submit your program for the concert (at least two weeks in advance). We understand that some changes in roster may be necessary, but it is better to have the initial format set early even if changes have to be made. List all names as they are to appear in the program. (e.g. "Sarah Smith" instead of "Smith, Sarah")

Typeface/Formatting

All italics, underlining and quotation marks will be formatted according to standards developed by CCM’s Office of Public Information in conjunction with the Scheduling Office.

Additional Information

If you want any additional information listed on your program, such as a listing of upcoming concerts, recordings available for sale, sponsor information, or departmental faculty, provide this content in its entirety at the bottom of your program information. We will include as much information as space permits. The Office of Public Information may add information on upcoming events for your ensemble or any other CCM performances.

In the Wings

Please indicate upcoming ensemble concerts that you would like included. We will prioritize ticketed events room permitting.

Supplemental Content

It is the concert organizer’s responsibility to print supplemental content. This includes program notes, bios, and translations. Please submit this material to the Performance Management office or to the house management staff no later than 2 hours prior to the concert.

Inserts

Inserts generated through the Performance Management office are to be avoided and are only created in exceptional circumstances. Content you would like an audience to see should be included with the submission of the program content.


Recital Program Template

Submit no less than two weeks prior to your recital date.

  1. Word document emailed to CCMSched@ucmail.uc.edu
  2. Save as Recital.Date LastName.doc (10.5.20 Smith.doc)

Students will be charged $10 to reprint programs (after they have been proofed, approved and printed the first time).

Performance Studies Division

Take three copies of the program to your recital hearing (if applicable) for faculty to review.

Lecture Recitals

Topic must have prior approval from the Graduate Thesis and Research Committee.

Format Example

Word document format for a recital program at CCM.

Care For Our Pianos

In the practice rooms

Over the past several years, we have acquired many Steinway pianos for these practice rooms. During the era of COVID-19, practicing good hygiene is more essential than ever to keep the practice rooms safe and open for use.

  • Wash or sanitize your hands before and after playing the pianos. Piano keys are a serious vector for virus and germ transfer.
  • Wipe down the surface of the keyboard, music desk, bench, and bench handles before and after each use. Use only approved disinfectants. Do not touch a piano you do not intend to use.
  • Food and beverages are prohibited in the practice rooms. Do not eat or drink within six feet of any pianos within the CCM Village.
  • Do not open the lid of the piano. The lid has been secured to reduce areas/surfaces in which COVID-19 and other viruses can lurk. Do not open the lid for any reason.
  • Keep your belongings off of the piano. Do not place anything on the piano other than your score.
  • Please close the windows when you leave the room. If windows are left open the pianos will not stay in tune. The building's heating and cooling system cannot work properly when windows are open all day and night. 
  • Lower the blinds and leave them angled when you are finished practicing. This saves energy for building heating and cooling and protects the pianos from direct sunlight.
  • Do not move or rearrange the pianos.
  • If there are any problems with the pianos, please report it to the piano technicians or Performance Management Office.

In the concert and recital halls

These pianos are tuned and maintained on a frequent basis so they will perform optimally for your recital. It is essential for you to practice good hygiene to keep these pianos safe and available for everyone to use. Please help us by following these guidelines:

  • Wash or sanitize your hands before and after playing the pianos. Piano keys are a serious vector for virus and germ transfer.
  • Wipe down the surface of the keyboard, music desk, bench, and bench handles before and after each use. Use only approved disinfectants. Do not touch a piano you do not intend to use.
  • These pianos are to be used for scheduled rehearsals, recordings, or concerts only. They are not to be used as practice pianos under any circumstances. Abusing this policy will result in disciplinary action. All performance venue usage must be scheduled in advance.
  • Food and beverages are strictly forbidden on the performance stages and doubly so on or around the pianos. 
  • Do not place anything on the pianos other than your score. Keep all personal belongings off of the pianos.
  • If you need to remove the piano lid you must inform the scheduling office and contact the piano technicians to ensure that this is done properly and does not damage the piano. The piano technicians will instruct and help you. If the lid must be removed or replaced before or after the 8AM-5PM hours you will need to make arrangements for help so it can be done safely. A minimum of 3 people are necessary to remove a concert grand lid without risking damage.
  • Be careful when moving pianos on, around or off the stage. Piano legs are fragile and could snap if unthinkingly pushed over an obstruction. Go slowly! Do not push the pianos against any walls, doors or anything else. Keep the piano at least 6 inches away from walls, doorjambs or anything that could damage it.
  • Performance pianos are not to be used for prepared pianos. Do not touch the interior of the piano for any reason. If you are planning on programming a piece that requires preparations (i.e. placing objects in, on or around the strings, dampers, action, etc.) you will need to do it in a space that has an appropriate piano. To avoid disappointment, plan ahead and talk to the scheduling office to ensure you will be able to find the appropriate space for your recital. There is a piano in room 1630 that has been designated for this kind of work. It can easily be moved to PCT as well. You must check with the piano technicians if you are going to play in any non-traditional manner and/or need to mark the dampers or strings for any reason.
  • Do not remove the artist benches from the recital space or move any additional benches into the space from practice rooms, classrooms, or other areas within the school. If you need an additional bench for an event, please contact the piano technicians for assistance.
  • Protect the instrument during load in and strike. Remember paint spatter and sawdust during the week onstage after load in.
  • Please make sure that the instrument is covered every night before leaving the theatre. 

In your office

If you have a piano in your office, please treat it with respect. Failure to uphold the following policies will result in disciplinary action up to and including removal of the piano from your office.

  • Wash or sanitize your hands before and after playing the piano. Piano keys are a serious vector for virus and germ transfer.
  • Wipe down the surface of the keyboard, music desk, bench, and bench handles before and after each use. Use only approved disinfectants.
  • Do not eat or drink at the piano. Please eat at your desk or somewhere at least six feet from the piano. 
  • Do not open the lid of the piano. The lid has been secured to reduce areas/surfaces in which COVID-19 and other viruses can lurk. Do not open the lid for any reason.
  • Keep your belongings off of the piano. Do not place anything on the piano other than your score.
  • Do not move the piano. If you’d like to rearrange your office, please contact the piano technicians for help with moving the piano around the room. Moving the piano outside of your office to another location or switching it with a different piano from another office or classroom is prohibited.
  • Do not remove the piano bench from your office or move any additional benches into the office from practice rooms, classrooms, or other areas within the school. If there is a problem with the bench in your office, please contact the piano technicians for assistance.
  • Space heaters and candles should never be placed on or near the piano as they have the potential to cause significant and costly damage to the instrument. According to university policies, these items should not be in your office at all. If you are unhappy with the climate in your office, please place a work order requesting a temperature change. Refrigerators should never be placed under a grand piano or immediately next to an upright or grand piano. The heat they produce will damage the piano.
  • If you have a problem with the piano, please report it to the piano technicians.

Contact


CCM Ushering FAQ

As indicated on your CCM undergraduate scholarship contract, you are asked and expected to usher THREE CCM events over the course of the academic school year. If you fail to complete three ushering services, your financial award will not be taken away. However, we cannot guarantee that you will be awarded with your scholarship again.  CCM could not put on the great number of performances without our scholarship ushering students. Ushers play an important role leading up to the performance start time. Whether you chose to usher at least three events or more, all of us at CCM Performance Management appreciate your help!

We ask all undergraduate CCM scholarship recipients to usher three times over the course of the academic year. For example, you can usher one show in October, another in December, and your last one in April! If you are only going to be around for one semester, please make sure to usher three performances during that semester. Only events listed on SignUpGenius.com will count towards ushering services

To register for an ushering service, please visit SignUpGenius.com and click on ‘magnifying glass icon’ at the top of the page. Search for CCMOperations@ucmail.uc.edu. Click on either Fall 2018 or Spring 2019 to register for CCM events.

Please be sure to read the important information at the top of the webpage! The information explains call times, acceptable attire, and hall abbreviations. Click “sign up” on the performances you would like to usher, then click “submit and sign up” found at the bottom of the webpage. On the next page, leave “quantity” as 1 and “comments” blank. Click “sign up now!” then input your name and UC Email address. Creation of an account is optional. You will receive an automatic conformation email after signing up and an automatic reminder two days prior to the event. Be sure to allow these emails to pass through your spam filter. 

Although it is difficult to determine your future schedule at the beginning of the year, please sign up for events you are interested in attending

The call time is the time listed on SignUpGenius.com. Call times are ONE hour prior to the performance. The listed runtime of the show is approximate, so please allow for a flexible schedule.  We will do our best to update the information in a timely manner.  The House Manager will tell you the runtime after you check-in. To sign in, report to the inner lobby of the theater for all halls (Corbett, Studio, Werner) except PCT. If the show is in PCT, sign in at the House Manager’s office near the concessions stand. The House Manager will check you in and give you further instructions.

A professional look is required for all ushers at every performance. This means no jeans (even nice looking ones), sneakers, or overly revealing attire. If you are not dressed in a manner that is acceptable, the House Managers reserve the right to dismiss you from the event, and you will not receive credit.

Unlike previous years, CCM scholarship credit is now awarded for Mainstage productions. Ushering spots can be in high demand since non-scholarship students often sign up to usher these shows. Mainstage and Studio Series performances signups will now be available online when the sign-ups are published. Studio Series signups will be available online by the Monday of the week of the show.  If you do not show up to or sign out from THREE registered Mainstage or Studio Series ushering assignments, you will not be permitted to usher these special CCM events again for rest of the academic year.

After checking in with the House Manager, they will either have you stuff programs or prepare the house for the show. We generally open the house at 30 minutes prior to the start of the performance. Most commonly, ushers are assigned to tear tickets, hand out programs, greet our guests, and help them to their seats. At the start of the performance, the House Manager will give you further instructions. We usually do not need ushers for intermission and will ask you to be back for the end of the show to help clean up the hall. To receive ushering credit, you must sign out with the House Manager.

To edit or delete a date, find the original confirmation email and use the “click here to edit” link. You may delete a sign up or, if you have made arrangements, you can send a request to swap times with someone you know.

At any time you may also email any requests to ccmoperations@ucmail.uc.edu or stop by the performance management office (CC3820) and the GAs will be able to add/remove you from any event.

If you know you are unavailable for the ushering service, it is imperative that you email us or stop by our office. Again, if you do not show up to or sign out from THREE registered Mainstage or Studio Series ushering assignments, you will not be permitted to usher these special CCM events again for rest of the academic year.

Send an e-mail to CCMOperations@ucmail.uc.edu or stop by the Performance Management office (CC3820). A Performance Management GA will answer any ushering related questions.

In previous years, we gave service hours for Cincinnatus and other scholarship programs. However, the financial aid office has notified us that they will not accept ushering at CCM towards service hours effective Fall 2012. In short, the financial aid office stated that because ushers for other events at UC (i.e. sports events) are paid positions, it is a tax liability to allow students to use ushering as community service. For further questions, contact the UC STUDENT FINANCIAL AID OFFICE.


CCM and UC Operations Contact Information

Performance Management Office Hours

Monday-Friday 8:30 a.m.-4 p.m.

Performance Management Contact, After Hours, Emergency Only

513-556-9461

Performance Management

513-556-9460 CC3820 

Facilities and Performance Services & Housekeeping

513-556-9429 CC 3820D 

Scheduling Services

513-556-9430 CC 3820C 

CCM Mailroom and Duplication, CCM Lost and Found

513-556-9413 MEH 3110 

Piano Services

513-556-9565 CC 1470

Recording Production

513-556-9437 CC3845

Box Office

513-556-4183 CC 3885A

Security

6-1111


COVID-19 Policy

Please refer to UC's Return to Campus Guide and CCM's COVID-19 website for additional information.

Additional CCM-Specific Policy

  • Face-to-face service from the Performance Management Office (CC 3820) will be suspended until further notice. Please contact us by phone or email. In-person meetings will be by appointment only.
  • Receptions will not be permitted until further notice.
  • Cleaning supplies will be available in classrooms and rehearsal rooms, and in the hallways near Memorial Hall practice rooms, so that students and faculty can clean chairs, desks, countertops and other shared spaces at the beginning of each class. Incoming users will be responsible for cleaning shared spaces to their own standards.
  • Faculty and staff should familiarize themselves with the recommended supplies and procedures posted on the Facilities Management website and all Safe Environment and Wellness resources posted on UC’s Coronavirus website.
  • CCM faculty and staff members can contact UC Work Control at 513-558-2500 if classroom cleaning supplies are running low. 
  • Brass players will not be permitted to release their water valves onto the bare floor.
  • Please use a cup or rag and clean your area after playing in consideration for others.
  • In order to facilitate contract tracing, it is the responsibility of the room reservist to keep a record of the names of the ALL people sharing that reservation.
  • To reduce transmission vectors, a limited number of printed programs will be available only to the performers. Electronic programs will be accessible to everyone else.

Estimated Stage Capacities

Social distancing of six feet or more must be maintained whenever possible. Social distancing requirements may be expanded for select activities that cannot be completed while wearing a facial covering. 

Out of an abundance of caution, UC is asking all of its colleges to observe a 50-person limit on gatherings — including face-to-face classes, performances and other events. The 50-person limit is inclusive of performers, presenters and other attendees. 

  • Corbett Auditorium 50
  • Patricia Corbett Theater 50
  • Cohen Family Studio Theater 28 without audience, 20 with audience
  • Robert J. Werner Recital Hall No piano: 15. With piano: 10. With piano and singers: 2.
  • Watson Hall 3 + piano
  • Mary Emery Hall 3250 4 + piano